grsItemDispAuth,grsItemTitle,grsItemDescription,grsItemRetention,grsItemDateApproved,grsItemRevision,grsItemCategories
GRS-2337,Employee educational assistance program files,"These records document the educational assistance program which provides support to employees for professional development. Files may contain applications for assistance, letters of approval, memos, grades and warrant requests.","Retain for 5 years, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2343,Personnel files,"Complete work history for employees within the Department of Corrections. Information may include current performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification, job swap agreement, overtime agreement, application for employment, employee's social security card (copy), notice of personnel action, termination form, employment eligibility verification form, exit interview form, new employee orientation self-guide and retirement/deferred compensation plan notification. In addition files may contain completion of course certificates, letters of commendation, performance plans and evaluations and leave adjustment reports.","Retain for 30 years after separation, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2338,Employee medical records,"These files document employee medical history relating to job related medical incidents. The files may include bloodborn pathogen information as required by OSHA Bloodborn Pathogen regulations 29 CFR part 1910.1030, bloodborn pathogen exposure report, airborne pathogen exposure report, Worker's Compensation records, fitness for duty case files, suitability assessment files, drug testing records, and ADA related records.","Retain for 30 years after separation, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2336,Disciplinary hearing orders,"Provides a record of the final decision and order issued by the executive director regarding an employee disciplinary hearing. Consists of the order, any recommendations of the Administrative Law Judge, reports, etc.","Retain for 5 years, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2342,Performance plan,"Record of performance understanding completed between the employee and their supervisor. The plan consists of time-frames, duties identified, yearly goals and expectations of the employee.","Retain for 30 years after separation, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2335,Disciplinary hearing audio tapes,Provides an audio tape recording of an employee's disciplinary hearing. The recordings may be transcribed and retained for 5 years.,"Retain for 5 years, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2346,Staff schedules,"These files document the work schedules for correctional personnel within each section. The schedules are prepared monthly and weekly and are used to verify time sheets. Information includes date, shift leader's name, staff on duty during the respective shift, and the position assigned to each employee.","Retain for 6 months, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2347,Time sheets,"Provides a record of employee time sheets, including flextime attendance reports, supplemental time and attendance records, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime schedules.","Retain for 3 years, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2333,Adverse action files,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal, suspension, leave without pay, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers, statement of witnesses, employee's reply, hearing notices, reports, decisions, reversal of action and appeal of records, excluding letters of reprimand.","Retain for 5 years after final action, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2334,Captain and lieutenant testing files,Provides a record of the employee testing for promotion to the rank of Captain or Lieutenant. Contains the answer and score sheets.,"Retain until final action, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2340,Leave applications,Applications for leave and supporting papers relating to request for and approval of employee leave.,"Retain for 6 months, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2344,Retirement reports,Documents employee benefits due at retirement.,"Retain for 1 year, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2341,Performance evaluation,Record of evaluation of compliance with performance plans agreed upon by the employee and supervisor.,"Retain for 30 years after separation, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2339,Hearing transcripts,Provides a written record of an employee's disciplinary hearing.,"Retain for 5 years, and then destroy records.",1999-08-01,Current,Human Resources
GRS-2345,Risk management records,"Case files for Department of Corrections employee related Risk Management Investigations. May include accident reports, statements from the employee, medical records, etc.","Retain for 30 years, and then destroy records.",2000-04-01,Current,Human Resources